“Personal Information” is information or an opinion about an identified individual or an individual who is reasonably identifiable, whether true or not and whether the information or opinion is recorded in a material form or not.
Personal Information Collection
The type of Personal Information ABM may collect and hold may include names, addresses, contact details, information from enquiries made, communications between ABM and an individual, occupations and any other information required to meet contractual obligations and statutory obligations.
ABM may collect Personal Information in a variety of ways, including by way of personal contact such as business activities and events, mail, telephone, email and internet, for example when an individual accesses ABM’s website. In some circumstances ABM may be provided Personal Information about an individual from a third party.
Personal Information about an individual will only be collected by ABM where the information is reasonably necessary for one or more of ABM’s functions or activities. It will depend on the circumstances and the purposes for which the information will be collected on what kind of Personal Information ABM collects and holds and how that information is collected and held.
We may collect Personal Information about individuals, shareholders, suppliers, employees, other stakeholders and other people who come into contact in the ordinary course of business.
Examples for the purpose of collection of Personal Information include:
• Shareholder information for the purpose of proper records keeping and for reporting; and
• Information about Individuals who enter into service agreements, joint venture agreements or other transactions with ABM for the administration of those agreements or transactions or for reporting purposes.
ABM will only use Personal Information for the purpose for which it was provided. ABM will not disclose Personal Information to third parties, unless consent is given or in other circumstances where such disclosure is required or authorised by law.
ABM will take reasonable steps to ensure that the Personal Information that is collected, used or disclosed by it is complete and up to date and only collect Personal Information about an individual from that individual unless it is unreasonable or impractical to do so.
Transfer of Personal Information overseas
ABM only transfers information about an individual to someone who is in a foreign country if the individual consents to the transfer or otherwise in compliance with the APPs. ABM does not generally disclose Personal Information to overseas parties.
Use and Disclosure of Personal Information
ABM will take reasonable steps to ensure that the individual is aware of the matters required by the AAPs, at or before, or if that is not practicable, as soon as practicable after, the time that the Personal Information is collected, including:
• why the Personal Information is being collected;
• who else the Personal Information might be given to;
• how to contact ABM, including making a complaint.
If ABM collects an individual’s Personal Information from someone else, ABM will take reasonable steps to ensure that the individual is aware of the above matters and that ABM has collected the information.
This Personal Information will only be used or disclosed by ABM for:
• the purpose for which it was collected;
• any related purpose for which it would reasonably be expected to be used or disclosed;
• a purpose required or permitted by law; or
• a purpose for which the individual has provided consent.
ABM may disclose Personal Information about individuals to third parties for example to providers of services to ABM, government agencies, regulatory authorities, related bodies corporate of ABM and professional advisers of ABM. ABM’s service providers are required to keep the Personal Information confidential and not use it for any purpose other than performing those services.
Security of Personal Information
ABM will take reasonable steps ensuring that the Personal Information it holds is protected from interference, misuse and loss and from unauthorised access, modification and disclosure.
Subject to any legal obligation to keep the Personal Information for any required period of time, ABM will take reasonable steps to ensure that Personal Information it holds and is no longer necessary for the disclosed purpose is destroyed or permanently de-identified.
Updating, Correction and Access to Personal Information
ABM will in most circumstances, at the request of an individual, provide access to that individual to any Personal Information held by ABM about that individual. In accordance with the Act, ABM will not provide an individual access to such Personal Information in certain circumstances. These circumstances include where providing access would reveal commercially sensitive information about the organisation, where providing access would have an unreasonable impact on the privacy of others, or where providing access would be unlawful.
An individual can seek access to, and update or correct, any Personal Information that is being held by ABM about that individual by contacting ABM.
Complaints, Concerns and Queries
ABM has appointed a Privacy Officer to manage privacy enquiries and complaints; they can be contacted by phone, post or email at:
ABM Resources NL
Level 1, 141 Broadway
Nedlands WA 6009
Telephone: (08) 9423 9777
You can also obtain information at the Office of the Australian Information Commissioner’s website at www.oaic.gov.au
Updates to this Privacy Statement
This Privacy Statement will be reviewed from time to time as required.
Dated: March 2014